Job Details

  • $55,000-$75,000 a year
  • Full-time

Job Summary

The Administrative Coordinator provides the operational backbone for the company’s meeting cadence, owning minutes and action-item follow-through across the organization while serving as a traditional executive assistant to the CEO.

Job Description

Meeting Governance & Documentation

  • Take accurate, structured minutes for the monthly S&OP Committee, daily morning meetings, and other management meetings
  • Maintain a consistent format for meeting documentation so records are easy to reference and compare over time

Action-Item Tracking & Follow-Up

  • Maintain a live tracker of action items by owner, department, and due date across all recurring meetings
  • Follow up proactively with department directors to ensure timely delivery on commitments
  • Escalate overdue items to the CEO with visibility and context, not unilateral authority

Executive Support

  • Manage CEO calendar, correspondence, travel arrangements, and other traditional executive assistant functions
  • Prepare materials and coordinate logistics for executive and cross-departmental meetings

Confidentiality & Discretion

  • Maintain strict confidentiality across sensitive cross-department and executive information
  • Exercise sound judgment in handling information that touches multiple departments and leadership priorities

Qualifications

  • Experience: 3+ years as an Executive Assistant, Administrative Coordinator, or Project Coordinator
  • Skill(s): Exceptional organization and follow-through, clear written meeting documentation, and comfort operating cross-functionally without direct authority
  • Tools: Proficiency with calendar, scheduling, and task-tracking tools
  • Language(s): Fluency in both English and Korean required (written and spoken)
  • Certification(s): Not applicable

Benefits

  • Medical, Dental & Vision Insurance
  • Paid Time Off (PTO, scaled by seniority) & Sick Days
  • 401(k) with Company Match
  • Catered lunch provided each weekday